| RUNNING EFFECTIVE MEETINGS
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EXECUTIVE SUMMARY:
Meetings are a way of life in many organizations. Unfortunately, many meetings end up being counter-productive, reducing rather than facilitating productivity. Krieger Associates program presents a thoughtful, easy-to-use method for designing and facilitating productive meetings.
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DETAILED SUMMARY:
There is a science to running effective meetings and it begins with careful planning before the meeting. The single most important component of this is a well structured agenda. The agenda outlines the content, process, targets and timeline of a meeting. The other key skill is group facilitation strategies that keep the process on track and keep the people engaged.
Workshop Goals:
By the end of the workshop, participants will gain a better understanding of and develop skills in:
- How to plan for and organize an effective meeting, including:
- do we really need a meeting? (alternatives to meetings)
- developing agendas: setting meeting outcomes and structuring the meeting
- preparation before the meeting
- How to manage an effective and productive meeting, including:
- facilitating group dynamics
- maintaining an effective process and pace
- dealing with difficult behaviors
- recording a meeting/taking minutes
- effectively concluding and following up a meeting
- evaluating the effectiveness of a meeting
Workshop Outline:
- Define what a meeting is and its purposes
- Explore alternatives to meetings
- Planning for a meeting:
- Agenda development - content, structure and strategy
- Other preparation - materials, key actors, communication, room set up
- Managing the meeting:
- Understand meeting/group dynamics
- Role of the leader - working the agenda/conducting the business
- Utilizing helpful people roles other participants play
- Dealing with difficult people /disruptive behaviors
- Effectively concluding and following up a meeting
- Summarizing as you go
- Note taking/dealing with minutes
- Planning next steps
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